ASA Update for Mar 26, 2019 with Member Meeting Minutes 03/26/2019

3/26/2019

 CLASSES:

NOTES:

The subject for Guided Open Studio this Thursday, March 28th from 1:00 to 4:00 PM will be “animals”.  There will be photo references available in the ASA classroom of both domestic and wild animals. Arlon Gilliland will offer guidance and help with techniques.  There is never a fee, but donations are appreciated.  Please plan on bringing in your own supplies.

There is still room in the Local Lighthouses class on Sunday, March 31 from 10 AM to 4:30 PM.  While painting one of three local lighthouses, participants will practice glazing and layering techniques to achieve richly colored depth in their painting.  Topics include: composition and design, color theory and various ways to save the white.  Learn to paint a local lighthouse while learning numerous watercolor techniques.

Beginners are welcome, no experience necessary!  

Don’t wait any longer, click here for full details and to register online or give Catherine a call at 503-545-9339.

 SAVE THE DATE:

  • Guided Open Studio – 03/28/2019 – 1:00 pm – 4:00 pm
  • Mosaic Open Studio – 03/29/2019 – 1:00 pm – 4:00 pm
  • Guided Open Studio – 04/04/2019 – 1:00 pm – 4:00 pm
  • Mosaic Open Studio – 04/05/2019 – 1:00 pm – 4:00 pm
  • Pickup your art from current hanging by Monday, 4/08/2019
  • New art for Gallery Reception needs to be dropped off before Wednesday, 4/10/2019 at 10 AM
  • Gallery Opening and Reception “Florescence” Friday, April 12 at 5 PM

 March 26, 2019      ASA Member Meeting Agenda and Minutes: 

Future DatesPickup old wall art by Monday April 8th
New art rehang Wednesday April 10th at 10:00 AM

Gallery Opening & Reception “Florescence” Friday April 12 at 5 PM
Board Meeting Thursday, April 18 at 10:00 AM
Potluck & Member Meeting Tuesday, April 30 at 6 PM
Board Members       President:  Steve Rutherford
Vice President: JoAnn Ballantyne
Treasurer: Kathy Cope
Secretary:  Marilyn Wolverton 

         

Members at Large:

Karel Murphy
Rosemary Wood-Hemm 

Mosaic Liaison:  Rosemary Wood-Hemm

In AttendanceHeather Haugland, Sharon Cook, Tory McOmie, Christina Moore, JoAnn Ballantyne, Ruth Hugeback, Bill Cary, Catherine Hingson, Jen Elliott, Arlon Gilliland, Mary Bish, Marilyn Wolverton, Nancy McEwen, Tim Moore, Muffie Ganske, Steve Rutherford
WelcomeWelcome to new members Christina Moore and Jen Elliott
New Board Member at LargeRosemary Wood-Hemm who attends all our Board Meetings as Mosaic Liaison has been elected a Board Member at large.  Welcome Rosemary!
New Class Brochure AvailableRuth Hugeback creates our brochure for publication using the document with class information that Julie Kennedy sends both to her and to Marilyn Wolverton who enters it on the website.  Julie is the keeper of the global schedule for classes.  Thank you, Ruth, for bringing the ASA from a typed and stapled class list to this beautiful color brochure!
Facility IssuesThank you to Tony Hugeback for our kitchen fix and for replacing light bulbs.

The front door is still an issue. Pacific Glass needs to be contacted.

Old Business
Gallery RehangPickup old wall art by Monday April 8th

New art rehang Wednesday April 10th at 10:00 AM – Members are invited to come help hang artwork!

Gallery Opening & Reception “Florescence” Friday April 12 at 5 PM

Teacher’s Reference CenterThank you to Kathy Cope for setting up the teacher’s reference center which contains class related forms and the business card holder for instructors and art related businesses.
Instructor’s Appreciation BrunchThere was wonderful food and good conversation.  Thank you, instructors for all your talent and hard work!
Gallery HostingGallery hosting opportunities with new signup sheet for April is now posted in the kitchen.
People’s Choice          AwardsThe winner of the People’s Choice Award goes to:
Laren Wooley for Tranquil Waters.
Other artists receiving votes were:

JoAnn Ballantyne              Alone
Arlon Gilliland                   Frost Morning,  Pear, Golden                                                 Radiance
Tammy Hayes                   Eagles Run
Catherine Hingson            Yaquina Bay Lighthouse
Bonnie Holubetz                Hill Country
Nancy McEwen                  Night Watch
Susanne Tsang                  Person in Canoe, Undaunted
Rosemary Wood- Hemm   Hanging Basket, Solitude                                                         Standing

Featured Artist for AprilOur Featured Artist for April is JoAnn Ballantyne.  JoAnn will be demonstrating some of her work at the Gallery Reception.
ASA DonationsIf you know of a worthy local cause, let one of our Board Members know so it can be discussed at a Board Meeting for possible contributions by ASA.  Most recently ASA donated to the Sheriff’s Department to help fund a canine unit.

Catherine Hingson proposed additional donation possibilities such as; an art scholarship fund, gift a class or some kind of scholarship to an art student from high school, gift certificates or art donation for Lincoln County Fair, a gift certificate or combined donation for a Fair winner in an art category. Siletz Bay Music Festival would be happy to receive donations of art or other auctionable items.  The Festival of Trees at Christmas would accept donations of art for their trees.

If we can plan ahead for yearly occurrences, we can designate a certain amount of money for each one and make it consistent.  We can then increase the knowledge that ASA is here and an active part of the community.

Scholarship forms for our classes are available in the ASA classroom in the form rack for those people in the community that can’t afford the normal registration fees.

Community Outreach TeamCatherine Hingson shared information about our new ASA Community Outreach team.  Come join in and help let the community know about ASA.
Additional Business
Local Lighthouses ClassCatherine Hingson has a watercolor class on Sunday, March 31st from 10 to 4:30, there is still time to signup.  Don’t hesitate!
Art on the Edge  Studio TourButtons and maps will be available soon.  ASA will be one of the studio stops. They are working hard on getting the word out about all the studios on the tour.  There will be demonstrators in the ASA classroom on all three days, May 17, 18 and 19.
Marketing and PublicityPublicity has been spotty, we are creating a team to increase visibility.  One possibility has to do with the location and visibility of the entrance.  We need to make it much easier to locate and to find where to enter the classroom.  Flower boxes and other entrance enhancements around the ramp entrance toward the front of the building would help.  The issue with making that our main entrance is that there must be someone in the ASA to monitor the classroom and entrance while the door is open because it’s not visible to the Co-Op personnel.

Brochures that we send out to advertise our classes may not be circulated early enough.  This makes it difficult for the person on the first couple of days of the new quarter to have a well-attended class.  It’s been decided to try to move up the creation of the brochure by about 5 weeks to help with this.

We need people to help pass the brochures out to different locations. Deb Hobbie, a new member, is heading up this subcommittee with the help of Mary Bish to try to get this accomplished. Tory McOmie, Sharon Cook, Julie Kennedy are helping too but we could use some more volunteers who’d be willing to distribute brochures around their local area in stores, restaurants, club houses, and local bulletin boards (all if it’s allowed of course).  It’s a way for members to contribute in small significant ways to making ASA a success.

It was proposed that we mail the brochures to our membership except for those that have indicated that they don’t want to receive the physical copy.  It will cost about $85 in postage for the membership plus enough additional to send to key people around the county.  The proposal was voted on by the Board Members in attendance and passed.  Marilyn Wolverton will be creating the address labels.

Tory McOmie will be looking into advertising in Sitka’s flyer and will write a proposal after finding out the different sized ads and their costs, when the deadlines are and how often the flyers come out.

Class evaluation given out at the end of a class would be one place to get the contact information for students.  The class forms will be turned into Kathy Cope who will turn over the information to Marilyn Wolverton so she can update our contact list database as many of these students are not ASA members.

JoAnn Ballantyne has volunteered to contact people at various online publications to find out in what format they need information as well as their deadlines and who to send it to.

Julie Kennedy has volunteered to handle the online events calendar on other websites such as City of Lincoln City, the Chamber of Commerce, the Oregon Coast Council for the Arts.  Each has their own website requiring logins and passwords and their own requirements.

Newport Symphony has ads that can be placed.

Deb Hobbie will find out about signage regulations for Lincoln City to see what additional options might be available for us.  She is also going to look into World Mark in Depoe Bay and see if they’ll let us place ASA brochures or signs there.

We still desperately need a volunteer for radio spots.  Catherine is willing to go along with the new person for at least the first couple of times or possibly more.  It would take roughly 2 hours a month for this position.  It’s an opportunity about every other month or so to go and talk on live radio between 15 and 30 minutes to talk about ASA, new classes and events coming up,

We are going to be revisiting the Art Triangle subject after the Art On The Edge tour which is May 17, 18, and 19.  The Pacific Artists Co-Op Gallery, Artists Studio Association (Beachstone Gallery) and the Cultural Center make up the triangle. We’re trying to create more publicity around the three of them to bring people from the valley to attend our art receptions and workshops.  It’s headed up by Sharon Cook and Krista Eddy.

There is some interest in having a video done about ASA.  This would help promote the Art Triangle and the ASA in general.  One idea would be to hire a production company that we would pay to make this video promoting the ASA.  Another suggestion was to work collaboratively with the Lincoln City Cultural Center to write a grant that would be funded through the Visitor’s Bureau or the Arts that would help with promoting the Art Triangle.  The third idea would be to  hire Gretchen Ammerman (or someone with similar skills) who is with the Oregon Coast Community College.  She might take some pieces of Seven Miles of Smiles video (about Lincoln City businesses) or have some of our artists take video which she could splice up into a 2 minute documentary.

 

 

 

 

ASA Update with Member Meeting Minutes November 6, 2018

11/06/2018

 

CLASSES:

OPEN STUDIO:

The subject for this Thursday, November 8th Guided Open Studio is Teddy Bears or fuzzy stuffed animals. You can also choose to paint trees with a straw. Watercolor or acrylic or any favorite medium you wish.

NOTES:

The Art CoOp sales team has changed their method of recording sales. This requires a change in sales tags, not only on wall art, but, bin art pieces and cards in the rack area. The new sales tags are in the drawer, marked “display tags” in the gray cabinet at the rear of the ASA classroom. The tags should be attached in a manner that makes it easy for them to be removed.

We also have a member, not putting their name on their card sales tag, and therefore, not receiving money for sales. In addition, someone is charging $4.50. The price amount must be an even number as there is no “coin” in sales drawer.

 SAVE THE DATE:

ASA Member Meeting Minutes – October 30, 2018

Board members:   Steve Rutherford, JoAnn Ballantyne, Kathy Cope, Sharon Cook, Marilyn Wolverton

Future DatesBoard Meeting Nov 15th

Beachstone Gallery Holiday Sales Nov 17th and 18th

Monthly Potluck and Member Meeting Nov 27th

In AttendanceSteve Rutherford, Marilyn Wolverton, Arlon Gilliland, JoAnn Ballantyne, Richard Laycock, Sharon Cook, Suzanne Tsang, Rosemary Wood-Hemm, Kathy Cope, Bill Cary, Vonelle Swanson, Tim Moore, Cindy Adams, Bill Hunt, Muffie Ganske, Dahn Haven, Dr. Joyce Centofanti, Jennifer Lorre
Welcome from the president
ClassesGoing well, no cancellations have been needed at this point
GalleryGallery has been refreshed and the new art looks beautiful
FacilityClassroom Lights, Mosaic wall track lights, are being discussed and the board will be in contact with an electrician.
Gallery HostingVolunteers for Gallery Hosting are needed. The schedule is in the kitchen posted on the refrigerator. Hours are 10 to 2 (or so) and basically on Saturdays and Sundays when there isn’t a class going. Sign up and work on one of your art projects while chatting with people that may stroll in. More than one artist can sign up at a time if you’d like company.
Gallery DisplayArtists Tree ornaments due November 12th

Ornaments need to be handmade by the artist

Tree Setup Friday, November 16th

Art SalesBeachstone Gallery Holiday Sales will be Saturday, Nov 17 and Sunday, Nov 18 between 10-4 both days. Tables and space in the Gallery will be available. Will need people to come in and setup the tables on Nov 16.

LCCC at Ceramic Studio 12/14 there will be a pottery sale, a portion of the proceeds will be donated to the Ceramic Studio to buy new equipment.

Christmas Party DateChristmas Party will be December 9th from 3 to 5 pm more details to come

No December potluck

Board MembersSeveral members expressed an interest in becoming board members in the future. Duties include: attending Board meetings once a month, attending the Potluck Member Meetings once a month, being available for Gallery Openings and Receptions, occasionally other duties may be assigned.
Website IssuesThe board is discussing changing the website host. If this change is made there will be no obvious difference in the page that members and others see.
People’s ChoiceLynne Wintermute received the most votes for Estuary.

Other votes were as follows:
Mark Adcock – Wetlands
Leoda Barr – The Last Apple
Kathy Cope – The Big Splash
Holly Cully – Ocean Calm
Linda Friesen – American Kestrel
Arlon Gilliland – Aqua Flow, Nesting Blue Beauties
Catherine Hingson – Orcas, Blue and Gold Mountain
Ruth Hugeback – Teenage Crow
Karen Kasitz – Garden Memories
Richard Laycock – Penny Lane, Underneath the Arches
Pam Levander – Raku Fish
Elizabeth McClure – Summer Winds in the Lavender Garden
Nancy McEwen – Coming Together
Jon Monroe – Horse Eye
Tim Moore – Driftcreek Photo
Stephanie Reitmajer – Sunset Slice
Steve Rutherford – Mask #3
Lisa Talley – In Rain/Desert Photo
Margaret Tsang – Vineyard
Laren Woolley – Cape Kiwanda Curl, Bullwinkle

Featured ArtistRosemary Wood-Hemm is the Featured Artist for November.

Richard Laycock has volunteered to assist the Featured Artists in writing up their bios for publication.

New Business

DriftwoodBill Hunt is donating driftwood for use by members of the ASA for their art projects. He will put the driftwood under the back stairs at the back door.
Drawing for PumpkinArlon Gilliland donated three of his hand decorated pumpkins for a drawing at the Potluck. The lucky winners were: Suzanne Tsang, Rosemary Wood-Hemm, Richard Laycock.
New Sales Tags for Art and BinsThe Art CoOp sales team has changed their method of recording sales. This requires a change in sales tags, not only on wall art, but, bin art pieces and cards in the rack area. The new sales tags are in the drawer, marked “display tags” in the gray cabinet at the rear of the ASA classroom. The tags should be attached in a manner that makes it easy for them to be removed.

We also have a member, not putting their name on their card sales tag, and therefore, not receiving money for sales. In addition, someone is charging $4.50. The price amount must be an even number as there is no “coin” in sales drawer.

 

 

 

 

 

 

ASA Update 9/12/2018 and Member Meeting Minutes of 8/28/2018

09/12/2018

CLASSES:

NOTES:

The subject of Arlon Gilliland’s Open Studio on Thursday, September 13th will be fruit and vegetables.  It’s time to get your cornucopia out of your imagination and into the world.

 SAVE THE DATE:

ASA Member Meeting Agenda – Aug 28, 2018

Future DatesPick up Summer show art October 8
Deliver new art by October 8
Oct 10, Re-hang 10:00 a.m. (encourage Members to come be trained as some team Members will be retiring end of 2018!)
Oct 12 Art Reception, 5-7 p.m.
In AttendanceArlon Gilliland, Steve Rutherford, Marilyn Wolverton, Ruth Hugeback, Nancy McEwen, Catherine Hingson, Cindy Adams, Tim Moore, Linda Friesen, Muffie Ganske, Kathy Cope, JoAnn Ballantyne, Richard Laycock, Tasia Markoff
Welcome from the president
Fall ClassesCollecting proposals, those already submitted are online now.  Summer classes going well.
GalleryPeople’s Choice Award went to Richard Laycock this month.
Next RehangOur next rehang will have a max of 2 pieces per artist.  The theme will be “Storytelling”.  Pipedance will be providing Beachstone’s entertainment at the reception on October 12th from 5:30 to 7ish.  Nora Sherwood may bring some “storytelling” to the evening.  Michael Sobey (sp?) a clay artist will be talking about the history of pottery and art.  There will be demos in the Co-Op with appetizers and wine.

Artists are encouraged to create new work and use the art to tell some story.  They are also encouraged to have a 3×5 card explaining their inspiration and a bit more about the piece.

FacilityInterior/Exterior paint.  Repair of south wall complete.

Paint will be gray body with maroon trim.  The older double hanging sash windows will be blue.  Cedar surrounds on front windows will be painted white.  Periwinkle Painting is charging $7k for pressure washing and painting.  May be a bit additional to replace any rotten wood on porch.

HousekeepingNeed to contact the person doing housekeeping for a possible change in schedule of visits.
Security CodesRuth Hugeback is having Iconipro update their code list with people who are currently opening and closing the building.
Featured ArtistsWe need to be sure to send thank you’s to the media outlets for including the Featured Artists in their publications.
Media SubmissionsWe are still looking for someone who would be willing to take over Laurie Carlson’s duties for submitting press releases to the media.  Rosemary Wood-Hemm will be taking and submitting the photographs.
Nestucca Valley ArtisansThe field trip to the Nestucca Valley Artisans festival went well and was a great way to increase exposure of the ASA and its artists.

 

ASA Update and Member Meeting Minutes July 31, 2018

8/01/2018

CLASSES:

NOTES: 

The subject of Arlon Gilliland’s Open Studio on Thursday, August 2nd will be KOI.

 

Catherine Hingson will be having a van pool or caravan to the Nestucca Valley Artisans Festival on Saturday, August 25th.  Meet at the ASA at 10 a.m. and come support the arts and our local artists! Please RSVP to Catherine at playfulpaintbrush@gmail.com or (503)545-9339 so you don’t get left behind.

SAVE THE DATE:

ASA Member Meeting Minutes – July 31, 2018

Future DatesPick up art from the Cultural Center, Chessman Gallery on Tuesday, August 7th
Board Meeting August 16
Nestucca Valley Artisans Art Show Saturday and Sunday, August 25 and 26
Pick up Summer show art October 8
Oct 10, Re-hang 10:00 a.m. (encourage Members to come be trained as some team Members will be retiring end of 2018!)
Oct 12 Art Reception, 5-7p.m.
In AttendanceArlon Gilliland, Steve Rutherford, Marilyn Wolverton, Ruth Hugeback, Bill Cary, Catherine Hingson, Cindy Adams, Rosemary Wood-Hemm, Vonelle Swanson, Cheri Hill, Linda Friesen, Muffie Ganske, Kelli Walker, Karen Kasitz, Kathy Cope
Welcome from the president
LandscaperSteve Rutherford needs to confirm.  No contract yet with Jon Monro.
Summer Member ShowThe Summer Show was very well received.  Board has decided the People’s Choice award should continue monthly.
Art Classes & ScheduleGoing well, number of sign ups has increased over last year.  One class has cancelled, the Monet Intensive, but will reschedule the second half of October.
Building re-paintWould like the painting scheme decision be made before the end of August, otherwise the painting won’t be done until next year.  The final decision on the color of the building will be made by the Board but member input is welcome.  Color palettes are available at the ASA for review.  Grant money not available for painting improvements.
Board approved $1500 building repairThe end wall was taken off and replaced, flashing added and repainted.  It had been leaking into the gallery.  Will also need to have someone look at the chimney.  There is space between the chimney and the roof.  May need a cap over the chimney.
Culinary CenterASA needs to have a volunteer to contact the Culinary Center so we can work with them on catering our events.  Would like to have them begin catering at our Gallery Rehang in October.  Discuss with JoAnn Ballantyne and Sharon Cook
CalendarsCalendars are on sale for $10 each and are on display in the gallery.
Mosaic Group Monthly Meeting Date ChangeThe Mosaic Group’s monthly meeting date has changed to the third Friday of each month starting at 2:00 pm.
Cultural CenterPick up Chessman art next Tuesday, August 7th
Gallery Rehang and OpeningPick up Summer show art October 8

Oct 10, Re-hang 10:00 a.m. (encourage Members to come be trained as some team Members will be retiring end of 2018!)

Oct 12 Art Reception, 5-7 p.m.

New Handrail for rampTony installed a new handrail for the ramp, caulked the chimney and sprayed for ants.
Board Member UpdatesKelli Walker leaving the end of the year.
Marilyn Wolverton new board member.
Karel Murphy new Acting Board Member.
Sharon Cook would like to end board member duties.
Rosemary Wood-Hemm will be the mosaic liaison.
New BusinessVonelle Swanson is our new Artist of the Month.

Cindy Adams – Artists, be aware of email scams requesting information about art available for sale.  Tip off might be a very large dollar range in pricing for art that the person wants to know about.

Catherine Hingson – There was a comment by a couple of patrons at the recent Reception that they were unable to tell the artists from the guests.  It would be nice if a button or other name tag was provided that would let people know if you were one of the participating artists.

The theme for October at the Co-Op is Storytelling.

ASA board/membership is requested to choose the theme for January’s hang by October 1st for marketing and publicity purposes. 

Artwork related to the Storytelling theme will be displayed with a 3×5 card made by the artist that explains the story depicted in their painting.  Hopefully artists will have at least 1 new piece for this show.

The Co-op Gallery will have a storyteller (not solidified yet) who will likely be in the lower gallery area.  The ASA will still be able to have music or a storyteller in the Beachstone Gallery without competing noise from the Co-op.

There will be a small table displaying handmade books

Catherine Hingson will be having a van pool or caravan to the Nestucca Valley Artisans Festival on Saturday, August 25th.  Meet at the ASA at 10 a.m. and come support the arts and our local artists! Please RSVP to Catherine at playfulpaintbrush@gmail.com or (503)545-9339 so you don’t get left behind.

Be sure to  add photos and reviews for the ASA to Trip Advisor, Facebook, Yelp, and Google Maps to help raise awareness of the great resource the ASA is in the area.